Executive Assistant

Job Description

• Provide high-level administrative support to Directors, including calendar and email management.

• Organize meetings, take minutes, and follow up on action points.

• Assist in the preparation of reports, presentations, and correspondence.

• Maintain and organize important documents and files.

• Liaise with internal teams and external partners on behalf of the Directors.

• Support logistics and planning for events and meetings.

• Support event invitation and mail merge processes.

• Support the Partnership Director into overseas pitches and prospect creation.

• Manage office supplies and assist with other general administrative tasks.

• Handle sensitive information in a confidential and professional manner.

• Perform other ad hoc duties as assigned.

Job Requirement

• Bachelor’s degree or equivalent experience

• Fluent in English and Vietnamese, both spoken and written

• Proven experience as an Executive Assistant or similar administrative role (minimum 2 years preferred)

• Strong organizational and time-management skills

• Excellent verbal and written communication abilities

• Proficiency in Microsoft Office and digital tools (Google Workspace, Zoom, etc.)

• Ability to work independently and collaboratively in a team

• Professional demeanor and ability to interact with senior stakeholders

• High level of discretion and confidentiality

• Adaptability and resilience under pressure

Benefits:

• Competitive fixed salary (negotiable based on experience)

• 13th-month salary

• Quarterly performance bonus

• Annual team performance bonus

Reporting Line: Reports directly to: Company Directors