HR-Admin Assistant (6-month contract)

United International Pharma (UIP) is looking for an HR-Admin Assistant to support our HR team in administrative operations, general affairs, and employee engagement activities during a 6-month contract period.

Contract term: From Sep-2026 to end of Mar-2027

• Manage the General Director's schedule, including appointments, meetings, and travel arrangements.
• Facilitate BOD meetings.
• Check documents for General Director approval and follow up on communications between internal and external parties.
• Handle confidential information and maintain the confidentiality of corporate records and files.
• Coordinate communication between the General Director and internal/external stakeholders.
• Support the application process for visas, residence cards, and other requirements for expats working in Vietnam.
• Oversee office services and administration for efficiency and cost-effectiveness.
• Develop and implement office policies and procedures to improve efficiency and productivity.
• Manage UIP stamp and corporate licenses/documents.
• Coordinate office events, meetings, and employee activities.
• Support planning and execution of HR events and employee engagement programs.
• Manage relationships with vendors, service providers, and landlords, ensuring that all items are invoiced and paid on time.
• Oversee drivers' performance and manage car expenses.
• Ensure the office environment is clean, safe, and conducive to productive work.
• Address and resolve any issues related to office operations.

• University/College graduate in Administrative, Human Resources, Business, or related fields.
• At least 2–3 years of experience in an admin, HR, or general affairs role.
• Experience in HR operations/administration is a plus.
• Fluent in spoken and written English.
• Strong communication and interpersonal skills; able to work well under pressure.
• Team spirit and a collaborative, service-oriented mindset.