HR Executive (Talent Acquisition & Expat Service)

Job Purpose

The Human Resources Executive is responsible for managing end-to-end recruitment activities for both local employees and international teaching staff, overseeing expatriate administration and relocation support, and providing operational support for compensation and benefits activities.

This role is particularly suited to HR professionals with experience in international schools or multinational environments, who possess strong knowledge of expatriate employment procedures, including visas, work permits, temporary residence cards, and employee onboarding.

Key Responsibilities

1. Talent Acquisition

Local Staff Recruitment

• Manage the full recruitment cycle for local positions, including academic and non-academic staff.
• Coordinate job postings, candidate sourcing, screening, interviews, reference checks, and offer negotiations.
• Develop and maintain talent pipelines for critical positions.
• Partner with hiring managers to understand workforce requirements and recruitment priorities.
• Ensure a positive candidate’s experience throughout the recruitment process.

International Teacher Recruitment

• Coordinate recruitment activities for expatriate teachers and international academic staff.
• Source candidates through international recruitment platforms and educational networks.
• Arrange interviews with school leadership teams.
• Verify qualifications, references, safeguarding documentation, and employment history.
• Support contract preparation and pre-employment documentation.

2. Expatriate Management

• Manage all expatriate onboarding and relocation processes.
• Coordinate and process:
  • Work Permits
  • Entry Visas
  • Temporary Residence Cards (TRC)
  • Visa renewals and extensions
  • Work permit renewals and amendments
  • Immigration compliance documentation
• Liaise with relevant government authorities, immigration agencies, and external service providers.
• Monitor visa and work permit expiration dates to ensure full compliance.
• Maintain accurate expatriate records and documentation.

3. Relocation & Employee Support

• Coordinate accommodation arrangements for expatriate employees.
• Assist with airport pickups, settling-in support, and local orientation.
• Support expatriates and their families with relocation-related matters.
• Act as the primary HR contact for expatriate employee queries.

4. HR Operations & Compliance

• Ensure HR processes comply with Vietnamese labor laws and school policies.
• Maintain employee personnel files and HR documentation.
• Support HR audits and compliance reviews.
• Ensure safeguarding and child protection requirements are met during recruitment and onboarding.
• Contribute to continuous improvement of HR policies and procedures.

Education

• Bachelor's Degree in Human Resources, Business Administration, Law, Psychology, Education Management, or a related discipline.
• Knowledge of British educational standards and international school operations is desirable.

 Experience

• Minimum 3 years of HR experience.
• At least 2 years of experience in an international school, international education institution, or multinational organization.
• Proven experience recruiting both local employees and international teachers.
• Demonstrated experience managing expatriate employees and immigration processes.
• Hands-on experience processing:
  • Work Permits
  • Entry Visas
  • Temporary Residence Cards (TRC)
  • Visa renewals and compliance procedures
• Experience working within British Curriculum Schools, Cambridge Schools, COBIS-accredited institutions, or international education environments is highly preferred.

Language Skills

• Excellent written and spoken English.
• Ability to communicate effectively with international staff, and external stakeholders.

Technical Skills

• Strong recruitment and talent acquisition expertise.
• In-depth knowledge of Vietnamese labor regulations.
• Solid understanding of expatriate employment and immigration procedures.
• Experience coordinating visa and work permit applications independently.
• Proficiency Microsoft Office applications.

Soft Skills

• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Ability to work effectively in a multicultural environment.
• High level of accuracy, professionalism, and confidentiality.
• Strong stakeholder management and problem-solving skills.

Personal Qualities

• Professional, reliable, and highly accountable.
• Strong attention to detail.
• Ability to remain calm and effective under pressure.
• Collaborative and approachable leadership style.
• Adaptable and resilient in a dynamic environment.
• High level of integrity and discretion.
• Customer-service mindset with a commitment to excellence.
• Culturally sensitive and respectful of diversity.

Attitudes

• Committed to the ethos of Uppingham Hung Yen
• High expectations for pupil behavior and achievement
• Team player with a proactive, enthusiastic approach
• Willing to undertake safeguarding and professional development training

Other Requirements (Pre-Employment)

• Clean police background check (local and any other country of previous residence if applicable)
• Health certificate suitable for working with young children
• Legal right to work in Vietnam

Safeguarding Statement:

Uppingham Hung Yen is fundamentally committed to safeguarding the children in our care and their welfare is our top priority. All adults in the school community are expected to follow its Safeguarding procedures and are required to undertake safeguarding checks. Staff will hold a clean enhanced Disclosure and Barring Services check or police check with no question regarding suitability to work with children.

Benefits

• Competitive Salary aligned with Uppingham Hung Yen’s structured pay scale
• Medical Insurance
• Social Insurance full salary