Office Manager

Provide administrative support for lawyers and legal executives, and help with the day-to-day tasks involved in running a legal firm, include:

·        Create, manage and secure the file storage system including (i) customer records/emails; (ii) personnel; (iii) administration effectively and scientifically;

·        Check, guide trainee lawyers to ensure that the hard files/documents are properly and sufficiently saved in the file, and the softcopy files are saved enough on the server;

·        Answer and transfer calls, take messages and manage emails;

·        Prepare agendas and minutes of meetings;

·        Organize travel, including flights, transfers, accommodation and Visas;

·        Photocopy and maintain stationery stock;

·        Work, negotiate with suppliers to order, purchase and receive goods with the best price/quality and/or purchase office supplies, machines, and equipment;

·        Organize office lunches, year-end parties, Christmas, annual travel, annual health check-up…

·        Implement and/or support the implementation of necessary tasks and procedures in changing, expanding and adjusting the working office;

·        Other Admin tasks as required by partners, lawyers, accountant if any.

·        Any bachelor degree in all major or specialized degree for secretary/ clerk;

·        Have 2-3 years working experience is preferable;

·        Required language: English;

·        Be proficient in Microsoft Office: MS Word, Excel, Power Point, Internet, Outlook;

·        Be well – organized and careful;

·        Be responsible, dynamic, and hard-working.

Application:

·       Application letter & CV in English attached with portrait photo;

·       ID card and relevant qualifications.

Benefits: Company’s regulations

·       Annual Health Check-up.

·       Annual Company Trip.

·       Social insurance, health insurance in accordance with the Labour Law.

·       Free in-house F&B (coffee, tea, and snack,…).