Trade marketing Associate

Company Overview

Universal Robina Corporation (URC) is one of the leading branded food and beverage companies in the Philippines, with an established presence across ASEAN and international markets.

As part of the URC Group, URC Vietnam operates in the fast-moving consumer goods (FMCG) industry, bringing well-known brands such as C2, Rong Do, Jack n' Jill brands Dynamite and Cream-O to Vietnamese consumers. The company continues to strengthen its brand portfolio, expand its market reach, and respond to evolving consumer needs.

Driven by a commitment to quality, innovation, and operational excellence, URC Vietnam focuses on sustainable business growth while fostering a collaborative environment where people can develop and contribute to the company's success.

1. Job Purpose

The Trade Marketing Associate provides reliable data, reporting and operational support to the Trade Marketing team. The role maintains sales and inventory information, tracks trade programs and POSM, processes approved documents, and coordinates routine follow-up so that activities are executed on time and managers have accurate information for decisions.

2. Key Responsibilities

A. Sales Data and Reporting

·   Maintain and consolidate sales data by SKU, brand, channel, customer and area, including sell-in, Sales-to-Trade and inventory data where applicable.

·   Prepare agreed daily, weekly, monthly and year-to-date reports versus target and prior year; flag missing data, unusual variances and late submissions for follow-up.

·   Coordinate with Sales Administration, Sales Planning and relevant teams to correct data discrepancies and keep report files organized and traceable.

B. Promotion and Merchandising Support

·   Maintain promotion and merchandising trackers, including mechanics, timing, approved volume, free goods, reimbursement, samples and POSM allocation.

·   Follow up delivery and implementation status with Sales, Supply Chain, Customer Service, distributors and agencies; escalate delays or shortages to the line manager.

·   Consolidate basic post-activity results and supporting documents for review. The role supports analysis and does not independently approve programs or budgets.

·   Monitor promotion budget utilization and provide regular tracking reports against approved spending plans and allocations.

C. Trade Operations and Administration

·   Prepare approved internal orders, delivery requests, promotion registration dossiers and other trade documents in line with company procedures and current legal requirements.

·   Upload or update approved data in SAP and shared trackers, subject to assigned system access and review controls.

·   Maintain orderly electronic records for approvals, delivery evidence, claims and program documents to support reconciliation and audit readiness.

D. New Product and Project Support

·   Assist in launching meetings and ensure POSMs and merchandising materials are available for product launches.

·   Coordinate pricing documents, sample requests and related administrative requirements to support timely new product launches.

E. Cross-functional Coordination

·   Work closely with Sales, Marketing, Sales Planning, Customer Service, Supply Chain and Finance on data, stock availability, delivery status and approved budget allocation.

·   Coordinate routine information and execution follow-up with distributors and merchandising/promotion agencies; refer commercial decisions and exceptions to the manager.

3. Expected Outputs and Performance Measures

* Sales and inventory reports: Submitted according to the agreed reporting calendar; data sources and revisions are traceable.

* Promotion / POSM trackers: Updated within the agreed timeline; open items, shortages and delays are clearly highlighted.

* Trade documents: Complete, accurate and supported by required approvals before processing.

* Data quality: Material discrepancies are identified, clarified and corrected promptly with the relevant owner.

* Launch / project support: Assigned checklists and materials are completed on time, with risks escalated early.

* Collaboration: Clear follow-up, professional communication and dependable handover to internal and external partners.

4. Qualifications

Must-have

·   College diploma or bachelor’s degree in Business Administration, Marketing, Economics, Commerce or a related field.

·   1-2 years of experience in sales support, trade marketing, commercial operations, reporting or administration.

·   Good working knowledge of Microsoft Excel, including sorting/filtering, SUMIFS, XLOOKUP or VLOOKUP, PivotTable and basic charting; comfortable preparing clear PowerPoint slides.

·   Careful with numbers and documents; able to organize multiple recurring tasks, meet deadlines and follow established processes.

·   Clear Vietnamese communication and workable English for emails, reports and basic meetings.

Preferred

·   Exposure to FMCG, distributors, retail channels, promotion operations, merchandising or POSM management.

·   Experience with SAP, Power Query or sales reporting dashboards is an advantage, but not mandatory.

 Why Join URC

Opportunity to work in a multinational environment and access international resources to develop FMCG expertise.

Opportunity to learn from experienced professionals with backgrounds in leading global companies.