ADMIN MANAGER (TRƯỞNG BỘ PHẬN HÀNH CHÍNH)

Job Description

1. Administrative tasks & Cost Control
   - Implement store operating plan, control store expenditure within budget parameters, sustain during financial year, to come up with cost saving plan.
   - Develop strategies to reduce administrative costs, gain operational efficiency.
   - Make periodical report related to costs and other matters.
   - Develop and implement new administrative systems, such as record management.
   - Supervise daily store's opening and closing; provide guidance through the implementation of standard procedure and monitor store keys.
   - Supervise the ordering and issuing of uniforms, name badges, swipe cards, material to ensure cost efficiency.
   - Make working roster for store's Line Manager and roster for store's opening and closing.
   - Coordinate with Aeon Delight to tackle issues relating to house-keeping, security and technical matters.
   - Receive and work with inspection team from governmental authorities.
   - Supervise other matters relating to staff s benefits, i.e. staff bus, staff canteen, medical room, garbage management.
2. Merchandising management
   - Stock take Leading:
   • Make sure implement the bi annual stock take (Store) and monthly stocktake (Foodline) within rules& proccess.
   • Analyze stock take report and reconcile with data storage system in cooperation with other departments.
   • Keep stock control systems up to date and ensure inventory accuracy.
   • Maintain receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, procedures.
   - Merchandise Receiving:
   • Have deep knowledge and understanding about Law & regulations regarding merchandising management, food safety and hygiene, fire safety and ensure subordinates follow accordingly.
   • Develop procedures and ensure loading of containers and trucks are accurate and timely.
   - Price alteration: work with Merchandising and Accounting Departments to resolve receiving discrepancies.
   - Supplier Management:
   • Take leading role in dealing with suppliers to solve any arising issues relating to merchandise or to solve suppliers' complaints.
   • Participate in negotiation together with Legal, Merchandising and Supplier Management Departments with Suppliers during the sourcing selection process and ongoing contract and relationship management.
3. 5S, Safety Implementation & Facilities Responsibility
   - Responsible on 5S& safety of personnel working at the loading bay, backyard& backroom.
   - Oversea the planned maintenance of vehicles, machinery and equipment.
   - Check and plan to maintain, repare, buy the machine, equipment.
   - Safeguard warehouse operations and contents by establishing and monitoring security procedures and protocols.
4. Process- Guidelines & Supporting roles
   - Develop working process, guidelines for other departments to ensure smooth operation.
   - Ensure compliance in internal controls.
   - Communicate, train, implement and sustain relevant policies, processes and procedures within the store to deliver the required outcomes.
   - Plan ahead and work towards material order and related processes for new store's opening.
   - Support other functions in execution of promotion schemes, customer survey, handling customer's grievance and finding solutions to arisen difficulties in operation.
5. Rules-Regulations& Duties
   - Follow all working procedures, the company's policies, rules and regulations.
   - Check, monitor, remind and guide subordinates to follow the rules and regulations.
   - Make regular reports and statistics on a daily, weekly and monthly basis.
   - Support other departments as necessary.
   - Other tasks or responsibilities as assigned by Deputy Store Manager or Store Manager.

Job Requirement

• University degree or equivalent in Business, Economics.
• Minimum of 4 years related office/administrative and/or 4 years of good receiving management & experience, preferably in retail
• Detail oriented and be able to handle multi-tasks
• Abilities to use computer, office programs and database
• Planning, developpment, improvement mindset
• Fluency in English language (both written and oral)
• Work well under high pressure
• Be able to work at shift & on Public holidays