Executive Assistant

Job Description

- Assist in work and contribute to the work performance of the General Manager

- Ensure the personal needs related to work: booking air tickets, paperwork, bank account, invoices, housing, pick-up, business trip…

- Check and ensure the logistics for everyday work and related meetings and events.

- Schedule meetings and managed calendars using Outlook

- Ensure the appointments and contributing when required to the relationship with partners outside of the company.

- Generate comprehensive reports and recorded minutes of meetings to ensure accurate historical records and timely follow-up on action items

- Write speeches, letters and send messages to relevant participant and ensure the right translation and the meaning.

- Contribute to the meeting content if necessary

- Check if the processes are respected: documents for signatures, appointment request, approval of expenditures…

- Coordination with different Department when necessary to ensure the functioning of the Head Office and/or for work

- Handled confidential and sensitive information with discretion and tact

- Other activities according to job requirements and assigned by direct manager

Job Requirement

- University Graduate, Major: Business Administration or relevant area

- At least 04 years experience in secretary/ assistant positions

- Understanding of office admin tasks and personal-related tasks

- Proficiency in Microsoft Office

- Language requirements: Vietnamese – native, English – fluent – spoken and written

- Interpersonal & communication skills

- Time management skills

- Time flexibility and adaptability

- Sense of confidentiality, sense of responsibility, care for details, anticipation, interpersonal skills, solution orientated, adaptation, fast learner

- Ready to travel for work