Follow the invoice’s due date, collect bank cheque/payment on due.
Enter payable invoice as assigned with match supplier invoice against P/O, PR and ensure correct coding and completeness of supporting documents.
Measure the true cost of producing merchandise via COGS calculation.
Ensure transaction record in accordance with accounting principle and company policies.
Make payment/ receipt voucher.
Provide administrative support during budget preparation via cash book.
Verify and crosscheck the price between invoice/ PO and other support documents.
Check fixed assets invoices and ensure fixed assets recording complied with accounting principle and company policies.
Make the reports such as Bank Statement, Monthly Expenses, Cash Book, Report Story.
Collect papers and coordinate closely with outsourcing accounting company.
2. Admin & HR Tasks
Follow up and coordinate with forwarder and logistics company for customs clearance when importing commodity from oversea suppliers.
Be responsible for the day to day organization of the site administrative and organizational tasks, assistance to Business Development Manager.
Take care of facility management, maintenance and repair arrangement: light, air-conditioner, equipments, furniture etc.
Order office supplies, stationery, name card printing etc.
Control service contract: office/ warehouse leasing, telephone, internet, etc.
Manage incoming and outgoing mails/letters, documents, parcels.
Conduct timekeeping records, employees’ annual leave and others.
Make travel arrangement including air ticket, accommodation, transportation, insurance and all logistics preparation for staffs and guests of the company as well.
Other administration and HR job assigned by the Manager
3. Sales & Marketing Supporting
Prepare sales contract, DO, all documents relating to customer requirement.
Manage in/out and keep track all documents include: sales contracts, invoice, technical paper, etc.
Coordinate with Logistic/Warehouse on product availability and delivery schedule by DO.
Manage all sample/ tester of vendors and follow status of sample sending to clients.
Update stock list weekly and manage the quantity and status of goods.
Report to Business Development Manager Weekly/ Monthly Updated Sales Data and Stock Story.
Job Requirement
Male/Female age 27-30 years old.
Bachelor's Degree or higher in Business Administration or other related fields.
3-5 years or more of working experiences in administration officer position.
Having the working experiences on accounting or audit field will be priority consideration.
