HR Officer (Mainly in charge of training and HR events)

Job Description

The duties and responsibilities of HR Officer include but is not limited to:

• Manage employee databases and benefits in Human Resource Information system in the field of responsibility;
• Support recruitment officer to introduce new staff; Conducts timely induction of all new employees;
• Identify training and development needs of staff through job analysis, employee survey and proposals;
• Recommend strategies to motivate employees;
• Coordinate with the VGU’s units to formulate plans on development, training of lecturers, researchers, specialized staff;
• Coordinate with other units in the VGU to deploy training plan for VGU’s staff upon the positions;
• Coordinate with RMD, PBO to implement procedures of sending lecturers, public servants, officers for studying, business trips, visits inside and outside Vietnam, to extend duration of study and business, to receive officers coming home from abroad;
• Design and implement internal and external training programs;
• Manage the delivery of training and development programs;
• Consult for Head of Department about wages, advancement, discipline, reward and benefits, allowances and other policies to encourage innovation and efficiency in the work; Support organization wide initiatives to improve the wellbeing and engagement of teams and individuals, as well as working with local management teams to identify local issues requiring bespoke support or intervention;
• Ensures core HR processes (e.g. performance, talent reviews, compensation, talent acquisition, etc.) are clearly communicated and understood by managers and supervisors within the VGU units;
• Builds relationships with specialists and the VGU HR Community to create learning opportunities and share best practices;
• Together with other HR staff, support Head of Department to formulate all HR regulations, policies and procedures;
• Keep up to date with developments in training by reading relevant journals, going to seminars and attending relevant courses;
• Support in developing organizational guidelines and procedures;
• Involve in organization of VGU’s official events and take care of HR activities as teambuilding, annual health check, teacher’s day…;
• Support the management of dossiers of VGU’s lecturers and staff and staff database;
• Together with Facility team, ensures that all safety and loss control standards (Safety Health and Environmental) are adhered to;
• Undertakes any other related duties as directed by the supervisor and the Presidential Board for the advancement of the VGU objectives;
• Conduct evaluation survey after the training courses.

Job Requirement

1. Qualification: 

• Bachelor in human resources, business administration, social studies or relevant field.

2. Experiences: 

• Minimum 3 years of experience in HR position.

3. Knowledge:

• Excellence knowledge of HR functions and best practices;

• Knowledge of national laws and regulations related to employment.

4. Skills

• Excellent English proficiency orally and in writing;

• Superb computer literacy with capability in MS Office and related HR software;

• Excellent communication skills for in-person, email, and telephone calls

• Strong customer service skills;

• An excellent learner with the ability to work in teams.

5. Behaviours required

• Works comfortably under pressure and meets tight deadlines;

• Dependable with a respect to confidentiality;

• Meticulous attention to details

• High responsible.