The Sales Admin will be in charge of providing general information and administrative support to the retail management team in order to ensure the store's daily operations run smoothly. Simultaneously, interact directly with other departments within the company to assist the retail department in meeting sales targets and effectively controlling costs.
Detailed responsibilities/accountabilities:
1. Creating payment request and tracking expenses
Collect invoices and contracts, create monthly rental and service fee payment requests for stores, and track cost fluctuations.
Pay phone and internet bills, create payment requests, and collect bills.
Monthly, collect invoices and create requests to pay for expenses and meals from stores and offices.
Each month, compile stationery orders for stores and sales teams at the office.
Summarize quarterly orders for operating books, goods counting books, cleaning books, seals, and so on.
2. Coordinate Information
Organize meetings and summarize key meeting information.
Documents and papers to help stores with fire prevention, operations, goods, and business registration...
3. Assistance with business travel
Create business travel requests, track hotel and airline reservations, and pay per diems.
Assist the training department in the printing of learning materials for new employees, the preparation of advance payments, and the ordering of drinks and cakes for the training session.
4. Company events
Support store and company events. Prepare meeting room/gifts/water (if needed).
5. Assist with store openings and closings
When opening a new store, plan on ordering stationery, furniture, and any necessary documents (phone, internet, etc.).
Assist with the completion of procedures for liquidating lease contracts, as well as phone and internet contracts, when the store closes.
6. Report
Prepare monthly sales and expense reports as directed by management.
Update on the sales team's personnel list.
7. Control uniform distribution.
Providing uniforms to apprentices and official employees
Create and print card lanyards and employee cards.
Collecting uniforms when employees leave work.
Job Requirement
High school diploma or equivalent
Additional qualifications in business administration or related field are an advantage.
Experience working in a similar position, preferably in administration or sales support. Proficient in using office software and CRM systems.
Ability to organize and perform multiple tasks at once.
Communication skills. Attention to detail and accuracy in data entry.
Ability to work effectively in a team and independently.
Understanding of sales process and customer service principles.
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Ho Chi Minh
Norbreeze House, A03, Lake View 3, Đường N 6, Quận 2, Thành phố, Thủ Đức, Hồ Chí Minh
