Office Administrative

Mô tả Công việc

About the role

Admin officer will be responsible for providing administrative and clerical support to ensure efficient operation of the office.

Responsibilities

• Answer and direct phone calls, and welcome visitors as needed.
• Handle correspondence, including receiving and sending document.
• Scan, upload, organize, and maintain digital files on the server, categorizing documents such as incoming/outgoing letters, meeting minutes, and other records.
• Prepare documents such as letters, meeting minutes, and reports to support office team and operation team as required.
• Arrange documents for managerial approval/signature following instructions.
• Provide document support for operation team.
• Monitor office-related expenses (e.g., air tickets, cleaning services, courier services, taxi fees, utilities, car rentals) and prepare payment requests.
• Manage inventory and order office supplies.
• Assist with claims processing and cash reporting.
• Calendar Management: Maintain and manage executive or departmental calendars to avoid scheduling conflicts and optimize productivity.
• Coordinate with relevant parties to schedule meetings, book accommodations, arrange car rentals, and reserve air tickets.
• Perform ad-hoc administrative tasks as directed by management.

This role requires good organizational skills, attention to detail, and the ability to multitask effectively in a dynamic office environment.

Location & key benefits

· Work at Gunkul Vietnam office: Friendship Building, No. 31 Le Duan street, Ben Nghe Ward, District 1

· Working time: 8:30 – 17:30, Monday to Friday

· Yearly attractive bonus based on performance

· Full-salary social insurance coverage after probation period

· Extra Health insurance

· Working in international company environment

· Office Laptop

Yêu Cầu Công Việc

Candidate requirements

· College’s degree or bachelor's degree

· Basic proficiency in written and spoken English for office tasks

· Ability to read and comprehend English-language documents

· Ability to multi-task, work independently

· Good at Microsoft Office (Word, Excel, Outlook)