Shipping Inbound Specialist

Job Description

* Position 1: Shipping Inbound Specialist (Operations)

- Handle import process and ensure smooth delivery of import shipment to factories.

- Work with oversea team to get the shipment’s details, prepare shipping docs and work with Customs broker to complete customs procedure.

- Monitor the shipment, coordinate with all concerned parties and customs broker to resolve all arisen issues related and arrange for the best delivery schedule.

- Effective communication with the concerned parties to ensure all the import shipments on time and meet customer/production request.

- Co-operation with other departments to make delivery schedule and coordinate the trucks daily.

- Expense report checking and implement payment procedure for all inbound shipping cost.

- Report to supervisor if any deviation from the established SOP

- Perform other duties as assigned by supervisor.

* Position 2: Shipping Inbound Specialist (Billing)

- Checking Statement of Account (SOA) and Import Shipment Expenses

- Reviewing and verifying statements of account (SOA) and expenses related to import shipments, including materials and machinery.

- Receive, review, and analyze incoming RFQs from vendors.

- Collaborate with other relevant departments to gather necessary information for the quotation process.

- Ensure all RFQ requirements are clearly understood and addressed in the quotation.

- Maintain organized records of all RFQs and associated documentation.

- Track and report on the status of each RFQ, providing regular updates to relevant stakeholders.

- Document lessons learned and best practices for continuous improvement.

- Liaise with vendors to clarify RFQ requirements and address any inquiries.

- Communicate effectively with internal teams to obtain necessary information for quotation.

- Collaborate with other teams to ensure a cohesive vendors experience.

- Stay informed about industry trends, market conditions, and competitor pricing strategies.

- Provide insights and recommendations to enhance the company's competitiveness in the market.

- Proactively identify opportunities for process improvement in the RFQ management process.

- Work with cross-functional teams to implement improvements and streamline workflows.

- Performing any other duties as assigned by the supervisor.

Job Requirement

- Bachelor’s degree in Accountant / Import-Export

- 2-3 years working experience (background in EPE is preferred)

- Experience in working with Forwarders (Sea, Air, Express) and Carriers is a must.

- Experienced and skillful in shipment arrangement

- Proficiency in customs procedures and experienced in resolving customs related matters

- Proficient in computer applications, especially Excel, VBA, Power BI, SQL.

- Familiarity with VNACCS software and a strong understanding of ERP systems.

- Excellent reporting skills, with mandatory proficiency in English; proficiency in Mandarin or Cantonese is desirable.